With Coronavirus forcing most offices to work remotely, some people are struggling to feel connected with their coworkers. They may also not feel as effective as before, but one way to ease remote work challenges is to implement collaborative technologies. These are tools that can help teams adapt to their new environments. Most companies have already implemented some of these technologies, and there is a wide array available to make quarantine less stressful. Some of these tools are so beneficial that they may continue to be utilized even after this pandemic.
As previously discussed, most companies are already utilizing some type of video conference software. However, those organizations may be failing to get the most out of their products. Besides being great for video calls, Zoom also gives users the ability to have collaborative annotation sessions on which the shared screen can be commented and written (Zapier, 2020). A great guide to mastering Zoom can be found here.
This is a tool that is designed to help teams align their work and remain organized by creating and assigning task lists. Essentially, this software allows the users to plan out their work week while also being able to view their coworkers’ tasks. As a result, all team members are better able to keep track of their work and reduce overlapping efforts.
This has become one of the most effective and widely-used tools in any office today. The software makes messaging, sharing files, and creating groups incredibly intuitive and simple. Slack offers two different kinds of messaging. First, the direct message to another team member. Second, the channel messages that can be created around any group or topic within the office. Another important feature of Slack is that almost any file can be uploaded and instantly shared with other team members. This software works optimally for smaller teams, or larger companies who are willing to have separate departments each use it on their own.
4. Google Drive
Here is a free software that many individuals and organizations have been using for years. There are three main sections: Docs, Sheets, and Slides. These are all Google’s versions of Word, Excel, and PowerPoint, but they are more easily shareable and make collaboration simpler than their counterparts. When using Google Drive, you can easily work on a project at the exact same time as someone else while also seeing all of their changes in real time. Also, if necessary, Google Drive can be used as a file storage system.
This is a cloud-based software which provides a space for companies and teams to upload their documents. Box allows for substantial personalization in its system as files can be shared with other users and changed by anyone who is given permission. Overall, Box offers collaboration that is more secure for organizations that may be managing sensitive information.
All of the aforementioned technologies can help organizations and teams find the best ways to remain collaborative during these disruptive times. Many who utilize these tools may discover they work better with them and, as a result, choose to implement them whenever they go back to the office. Regardless, the intention behind this list is to help organizations transition into remote work.
GreenLight Medical has adopted many of the technologies listed above into its software to make remote work possible. Due to Covid-19, there will also be complimentary access to GreenLight’s services through both April and May. The purpose is to aid health systems who may be struggling as a result of the pandemic. If you would like to learn more about GreenLight and how this will help you, please click here.
Editorial Team, Z. (2020, April 2). 10 Tips and Tricks for Zoom. Retrieved from https://zapier.com/blog/zoom-tips/